CAPEX & Asset Administrator
About the Role
In this role, you’ll work closely with project managers, suppliers, and internal teams to help keep our projects moving. You’ll be responsible for a mix of finance administration, asset management support, and coordination across capital works. If you enjoy variety and like having your hands in different parts of a project, this role offers plenty of that.
Key Responsibilities
Finance & Administration
- Raise purchase orders and process invoices
- Keep cost coding up to date
- Prepare client claims and work with suppliers as needed
- Track asset renewal programme charges
- Ensure financial and procedural compliance
- Support workflow processes & submit project and activity briefs
Asset Management
- Manage work orders and monitor workflow progress
- Maintain oversight of budgets and cost estimates
- Support the preparation of cost estimates
- Assist with data accuracy and reporting across asset systems
Capital Project Coordination
- Provide coordination support across capital programmes
- Work with the team to help deliver projects on time and within budget
Health & Safety
- Support health and safety compliance across project activity
About You
We’re looking for someone who is organised, adaptable, and confident working with different people and systems. You’ll be someone who can juggle competing priorities while keeping an eye on the detail.
Experience & Skills
- Strong business writing and communication skills
- Experience using workflow or process management systems
- Good financial acumen and familiarity with cost management
- Previous experience supporting capital project administration
- Ability to organise workloads, set priorities, and meet deadlines
- Comfortable working under time pressure
- Strong teamwork and interpersonal skills
- Commercial awareness and confidence working with internal and external stakeholders
- Understanding of contract management and KPI reporting
We’re looking for a highly organised, proactive person to join our client as a Capital Projects & Fixed Asset Administrator. This role sits at the heart of the project and asset management activity, supporting finance processes, project workflows, and the smooth delivery of our capital programme.
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