Project Administrator – Luxury Interior Design. Full / Part-Time

Are you an experienced Administrator / Coordinator looking for a new landscape to develop into the next stage of your career?

Are you passionate about luxury interior design and want an opportunity to support and coordinate the logistics of high-end projects from start to finish?

Do you thrive in fast moving and constantly evolving environments?

If so, we’d love to hear from you.

Role Info:

Project Administrator
Henley on Thames
£30,000 (pro rata for part-time)
Full Time and Part Time Considered

Values: Creating a fun and rewarding experience
Company: Luxury Interior Design Practice

Your Background / Skills: Administration, Client Communication, Organisation, Microsoft Office, Adobe InDesign.

Who we are:

We are Anne Haimes Interiors, an Interior Design practice specialising in high end residential projects.

Based in the heart of Henley on Thames, we offer a comprehensive design service, from concept planning through to procurement and installation. Working closely with clients to provide a highly tailored, personal service, recognising each project is unique: from a single bespoke piece to a complete design and build project, collaborating with architects and contractors. Our collaborative approach involves working closely with clients, ensuring a highly tailored, personal service that recognizes the uniqueness of each project.

If only we could include imagery on this advert we'd show you some of our finest moments – Listed Georgian and Victorian Townhouses, Country Retreats, Riverside Apartments and Manor Houses across Oxfordshire and Berkshire. But sadly we can't so we hope your imagination can picture the luxurious experiences we design and implement for our discerning clients. Alternatively, please do take a look at our website.

The Opportunity:

We are looking for an organised and proactive Project Administrator to join our small, dynamic team. This role is perfect for someone eager to take on a dynamic, hands-on position that combines project coordination, logistics management, and client relations within the interior design industry. You will thrive in a fast-paced, collaborative environment, where attention to detail, proactive problem-solving, and adaptability are essential to supporting a team in bringing design visions to life from start to finish.

What your day might look like:

+ Working closely with the design team on quoting items for projects
+ Ordering for projects, including furniture, fabrics, equipment, lighting, bespoke items and soft furnishings
+ Finalising purchase details of orders and deliveries and gather lead times and share confirmations with the design team
+ Keeping track of install schedules using Gantt Charts and other planning tools
+ Helping the team log time and plot this against project targets
+ Coordinating all deliveries and logistics within the office and on site
+ Handling all paperwork for import and export operations
+ Communicating, negotiating and forming relationships with suppliers
+ Completing quality checks for deliveries
+ Responding to maintenance requests
+ Putting together O&M Manuals
+ Re-specifying items which are out of stock or on a long lead time
+ Producing budgets, reports and project schedules
+ Keeping the budget on track
+ Organising sample libraries/ place sample requests/ organise rep visits

About You:

+ Minimum 2 years administration experience
+ High proficiency in Microsoft Office and Adobe InDesign
+ Excellent communication and negotiation skills
+ Calm under pressure and happy meet tight deadlines
+ Adaptable and able to multitask
+ A self-starter able to take responsibility
+ Able to build effective professional relationships with the team, clients, suppliers and subcontractors
+ Driven, organised and motivated team player in a fast-paced team
+ Passionate about interior design (this is not an interior design role but an interest and experience in the design/ build industry is a benefit)
+ Hold the relevant right to work in the UK
+ Knowledge of Esit PC is a plus

Join Anne Haimes Interiors in creating spaces that redefine luxury living.

If this sounds like the opportunity you’ve been looking for please do send us your CV and any relevant work to showcase your skills.

Your Experience / Background / Previous Roles May Include:
Admin, Administrator, Coordinator, Projects, Project Coordinator, Team Administrator, Logistics, Interior Design, Architecture, Luxury Homes.

Application notice… We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.