Personal Assistant to CEO

About us

We are a fast-growing international healthcare group operating across the United Kingdom and Europe, with active expansion into the United States and the GCC. We are building a business defined by an uncompromising standard of quality, where the customer experience is the benchmark for everything we do.

As we scale across markets, our Admin Office is looking for an exceptional Executive & Personal Assistant to support our Chief Executive Officer. This is a pivotal, high-trust role at the centre of a dynamic organisation, suited to a professional who takes genuine ownership and operates with precision.

The role

Reporting directly to the CEO, the Executive & Personal Assistant will provide comprehensive executive and personal support, ensuring the CEO's time, priorities and commitments are managed seamlessly across a fast-moving, multi-market business.

This is not an administrative support role in the traditional sense. It is a role for a proactive, highly organised professional who anticipates needs, closes loops independently, and consistently delivers work to a high standard without close supervision.

Key responsibilities

• Calendar and inbox management. Manage the CEO's calendar and correspondence with discretion and precision. Triage incoming communication, prioritise effectively, draft responses on the CEO's behalf, and coordinate scheduling across UK, EU, GCC and US time zones.
• Meeting coordination and follow-through. Prepare agendas and briefing materials ahead of meetings, capture decisions and actions, and track follow-ups through to completion. Ensure that commitments made in meetings are executed and nothing is left outstanding.
• Commitment and task tracking. Maintain a live overview of the CEO's open items, deadlines and dependencies. Anticipate potential issues and surface them early, before they escalate.
• Document preparation. Produce polished, professional and immediately usable documents, summaries and correspondence from brief instructions or notes, consistently reflecting the standards of the organisation.
• Travel and logistics. Arrange and coordinate all travel end-to-end; flights, accommodation, ground transport and detailed itineraries, accounting for time zones and appropriate scheduling buffers.
• Personal and lifestyle support. Manage personal appointments, errands, renewals and lifestyle coordination in Dubai, ensuring the CEO's time is protected and used effectively.
• Gatekeeping and prioritisation. Act as a trusted point of contact and filter, managing what reaches the CEO and independently handling or redirecting matters where appropriate.

Candidate profile

The successful candidate will be a consummate professional who embodies the following:

• Proactivity. Identifies what needs to be done and acts on it independently, taking initiative rather than waiting for direction.
• Diligence and reliability. Delivers consistently and follows through on every commitment. Tasks can be delegated with full confidence they will be completed.
• Exceptional attention to detail. Maintains accuracy and quality in every output, from scheduling to correspondence to documents.
• Sound judgement. Makes considered decisions, brings solutions rather than problems, and knows when to escalate.
• Discretion and integrity. Handles confidential business and personal matters with absolute professionalism.
• Composure. Remains calm, organised and effective in a fast-paced, evolving environment.
• Clear communication. Provides concise, specific and timely updates.

How you'll succeed in this role

To help candidates assess their fit, the following reflects how we work and what we value:

• Ownership. Responsibility is taken for tasks from start to finish, with loops closed independently.
• Responsiveness. Matters are addressed and resolved promptly — same-day resolution is our default standard.
• Preparation. Groundwork is done in advance, so that time with the CEO is focused on decisions rather than status updates.
• Accountability. Mistakes are owned openly and corrected quickly; transparency is always valued over concealment.
• Precision. The details are treated as central to the role, not incidental to it.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive
• Based in Dubai (or willing to relocate) and eligible to work in the UAE
• Excellent written and spoken English (additional languages advantageous)
• Proficiency with Google Workspace (Calendar, Gmail, Docs) and the ability to adopt new tools quickly
• Strong writing skills, with the ability to draft professional correspondence and documents
• Flexibility to support international time zones as required

Desirable:

• Experience supporting a fast-scaling or international organisation
• Experience in a role blending executive and personal support
• A demonstrated ability to build and improve systems and processes

What we offer

• A high-trust, high-impact role working directly with the CEO of a growing international group
• Exposure to how a multi-market business is built and scaled
• Genuine ownership, autonomy and the opportunity to grow with the organisation
• A competitive salary and benefits package, commensurate with experience