Project Co-Ordinator - Bennett Constructions

The Project Co-ordinator will assist the Project Manager with the administration of one or more projects.  This role will include contract administration and the co-ordination of on-site activities.

Core skills required:

·        Contract Administration

·        Financial Administration

·        Computer literacy

·        Strong communication.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

·        Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.

·        Ensure that all invoicing is correctly coded and mathematically correct.

·        All invoices are to be processed in a timely way.

·        Ensure that amendments are raised for all approved variations and back charges.

·        Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.

·        Assist in the development of Subcontractor scopes of work.

·        Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.

·        Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.

·        Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.

·        Issue of Contract documentation.

·        Ensure all relevant sub contractor employment requirements are adhered to.

·        Develop and maintain supply schedules (e.g. concrete, Reo, etc.).

 

Personnel Management

·        Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.

·        Effective delegation of tasks to site team members in relation to skill and ability.

·        Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.

·        Provide advice to Project Manager with regard to the suitability of direct reports.

·        Conduct performance and development reviews on direct reports.

 

Formal Communication

·        Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.

·        Attend and participate in all relevant meetings.

·        Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

 

Quality, Safety and Environment

·        Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.

·        Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.

·        Identify improvements in efficiency, WHS & Environmental performance, quality and cost.

·        Manage sample submission and approval process to ensure expectations are met.

·        Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.

·        Participate in preparing SWMS and ITP’s as required.

·        Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.

·        Initiate or recommend solutions to rectify deficiencies or issues.

·        Work in a safe manner without risk to themselves, others or the environment;

·        Correctly use and maintain personal protective equipment.

• Relevant tertiary qualifications or experience in the building or construction industry.
• Proven experience in a project coordination or similar role within construction.
• Strong organisational, multitasking, and communication skills.
• Proficiency in Microsoft Office and project management software.
• Understanding of construction processes, contract administration, and regulatory requirements.
• Ability to work collaboratively in a team environment.
• Attention to detail and problem-solving skills.

• Training & Development
• Employee Discounts
• Employee Assistance Program - Counseling, well-being, legal, financial and Health
• Novated Leasing
• Work From Home - Flexible hours
• Paid Parental leave
• Recharge Day - extra day of leave each year
• Cadet Study Leave
• Yearly Cadet Retreat
• and more