Virtual Executive Assistant
Virtual Executive Assistant (Remote)
Work Mode: Remote
As a Virtual Executive Assistant, your primary responsibility is to provide high-level administrative support to executives and leadership teams. Your role is essential in managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run smoothly and efficiently.
You will play a key part in maintaining organization, improving productivity, and supporting important business decisions. Your professionalism, attention to detail, and ability to manage multiple priorities will contribute directly to the success of both our leadership team and the organization as a whole.
Â
Job Responsibilities:
Â
1) Calendar and Communication Management
- Manage executive calendars, including scheduling meetings, appointments, and reminders
- Handle incoming emails and communications, prioritizing and responding when appropriate
- Maintain clear and professional communication on behalf of executives
- Coordinate internal and external correspondence
2) Task and Workflow Coordination
- Track tasks, deadlines, and priorities to ensure timely completion
- Organize and follow up on action items from meetings and communications
- Assist in managing day-to-day administrative workflows
- Ensure all activities are properly documented and tracked
3) Meeting and Travel Support
- Coordinate meeting logistics including agendas, materials, and virtual setup
- Take notes during meetings and distribute summaries or action items
- Arrange travel plans, accommodations, and itineraries when required
- Ensure all scheduling aligns with executive priorities
4) Documentation and Administrative Support
- Prepare, format, and organize documents, reports, and presentations
- Maintain organized digital files and records
- Assist with data entry and information management tasks
- Ensure documentation is accurate and easily accessible
Â
Required Qualifications:
- Strong verbal and written communication skills in English
- Previous administrative, executive assistant, or coordination experience preferred
- Excellent organizational and time management abilities
- High level of discretion and professionalism when handling sensitive information
- Ability to multitask and manage competing priorities
- Comfortable using digital tools, calendars, and collaboration platforms
- Strong attention to detail and problem-solving skills
- Self-motivated and able to work independently in a remote environment
- Adaptable and responsive to changing priorities
Â
Benefits Package:
- Competitive compensation based on experience
- Performance-based incentives and recognition
- Flexible remote working environment
- Opportunities for professional growth and advancement
- Ongoing training and development support
- Collaborative and supportive team culture
Â
We are committed to creating a professional and supportive remote environment where you can grow your skills while contributing meaningfully to executive operations.
Â
Keywords:
Executive assistant ⢠Virtual assistant ⢠Remote administration ⢠Calendar management ⢠Executive support ⢠Task coordination ⢠Meeting scheduling ⢠Travel coordination ⢠Document management ⢠Communication support ⢠Time management ⢠Organizational skills ⢠Remote work ⢠Professional support ⢠Business operations ⢠Career growth
Â
Â
Please mention the word **PRODIGY** and tag RMTQyLjQ0LjIxNS45OQ== when applying to show you read the job post completely (#RMTQyLjQ0LjIxNS45OQ==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.
Skills
- writer
- customer support
- exec
- finance
- microsoft
- content writing
- excel
- golang
- medical
- virtual assistant
- education
- marketing
- video
- ops
- travel
Similar roles
Managing Director
Valsoft Corporation·Canada
Managing Director Remote — Canada or United States | Full-time | Reports to: Managing Partner ABOUT EDELWEISS SOFTWARE GROUP Edelweiss Software Group is an operating group of Valsoft Corporation, serving as a permanent basecamp for vertical market software companies. Our philosophy is simple: your company leads; we support the ascent. With a buy-and-hold-forever approach, Edelweiss preserves each company's brand and…
- Remote
- Full-time
- Express Entry — PR day one, no employer
Travailleur d'entrepôt - Jour / Warehouse Worker - Day
CTS Foods Brokers Inc·Canada
Rejoignez notre équipe dynamique en tant que Travailleur d'entrepôt! C.T.S. Foods est un leader dans l'importation et la distribution de produits alimentaires, s'approvisionnant et livrant une gamme variée de produits alimentaires de haute qualité. Nous nous engageons à fournir un service exceptionnel et à maintenir des normes élevées d'efficacité dans notre entrepôt. Résumé du poste : En tant que Travailleur…
- Full-time
- Express Entry — PR day one, no employer
Class 5 License Delivery Driver/Chauffeur-livreur avec permis Classe 5
CTS Foods Brokers Inc·Montréal, Canada
CTS Foods, a leader in food distribution in Quebec is expanding and is looking for a CLASS 5 Truck Driver to service the Quebec region. Come join us! This candidate must also be self-confident, extroverted, and determined. Job Summary * The Class 5 License Delivery Driver is essential in ensuring that orders get shipped out on time, to the right…
- Full-time
- Express Entry — PR day one, no employer
Administrative Assistant- Safety
Charger Logistics Inc·Brampton, Canada
Charger logistics Inc. is a world- class asset-based carrier with locations across North America. With over 20 years of experience providing the best logistics solutions, Charger logistics has transformed into a world-class transport provider and continue to grow. Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and…
- Full-time
- Express Entry — PR day one, no employer
Gestionnaire du programme d’absences autorisées et de mesures d’adaptation
Aviso Wealth·Vancouver, Canada
Aviso : À Aviso, nous nous consacrons à l’amélioration du bien-être financier des Canadiennes et des Canadiens. À titre d’organisation de gestion de patrimoine de premier plan, nous nous engageons à faire preuve de leadership, d’innovation et de responsabilité ainsi qu’à miser sur le partenariat et la communauté. En travaillant avec des professionnels talentueux et énergiques qui incarnent nos valeurs…
- Full-time
- Express Entry — PR day one, no employer
Gestionnaire du programme d’absences autorisées et de mesures d’adaptation
Aviso Wealth·Toronto, Canada
Aviso : À Aviso, nous nous consacrons à l’amélioration du bien-être financier des Canadiennes et des Canadiens. À titre d’organisation de gestion de patrimoine de premier plan, nous nous engageons à faire preuve de leadership, d’innovation et de responsabilité ainsi qu’à miser sur le partenariat et la communauté. En travaillant avec des professionnels talentueux et énergiques qui incarnent nos valeurs…
- Full-time
- Express Entry — PR day one, no employer
Gestionnaire du programme d’absences autorisées et de mesures d’adaptation
Aviso Wealth·Montréal, Canada
Aviso : À Aviso, nous nous consacrons à l’amélioration du bien-être financier des Canadiennes et des Canadiens. À titre d’organisation de gestion de patrimoine de premier plan, nous nous engageons à faire preuve de leadership, d’innovation et de responsabilité ainsi qu’à miser sur le partenariat et la communauté. En travaillant avec des professionnels talentueux et énergiques qui incarnent nos valeurs…
- Full-time
- Express Entry — PR day one, no employer
Leave of Absence and Accommodation Program Manager
Aviso Wealth·Montréal, Canada
Aviso: At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for…
- Hybrid
- Full-time
- Express Entry — PR day one, no employer
