Project Coordinator - Medical Communications

Role Summary

• Responsibilities: You will oversee a range of project coordination, administrative and scientific tasks that support the delivery of high-quality Medical Communications projects, as well as contribute to company and team initiatives
• Salary: £35,000 per annum
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training, and more
• Role Type: Full-time, permanent
• Start Date: This role will ideally commence in October or November 2026, and you will be asked to state your availability on your application form
• Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
• Location: This role is available in our Global Headquarters in Cambridge, as well as our London, Manchester, and Bristol offices

About the Role

In this role, you will play a key part in the successful delivery of Medical Communications projects, providing project coordination, scientific and administrative support to our teams. In a typical week, you will oversee project activities, collaborate with internal and external stakeholders, identify opportunities to improve processes, and help drive quality and efficiency across the team and company.

You will work on projects across our Publications and Medical Affairsteams, with the exact focus of your work depending on project needs.

Key responsibilities will include:

• Day-to-day coordination of projects and teams, including monitoring timelines, scheduling meetings, coordinating agendas and minutes, and maintaining planning tools to support the timely delivery of high-quality work
• Assisting Project Managers with project proposals and oversight, as well as stakeholder communication, project tracking and reporting, financial administration, and the delivery of high levels of service to clients and other stakeholders
• Supporting the development and quality control of Medical Communications materials and activities, including formatting and consistency reviews, accurate referencing of scientific materials, screening records for relevance to research questions, preparation of documents in line with client and submission requirements, and liaison with our Creative team on the development of visual assets
• Managing project compliance activities, including the preparation of compliance documentation, supporting copy-review processes, liaison with client compliance teams, acting as a key point of contact for compliance-related queries, and supporting project teams in adhering to relevant industry guidelines and requirements
• Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
• Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies

What is the Difference Between the Project Coordinator and the Medical Writer Role?

Medical Writers conduct detailed analyses of scientific data and create a variety of materials that are presented to, and used by, our clients. On the other hand, Project Coordinators use their scientific knowledge to offer project management and administrative support to project teams, enabling the timely delivery of high-quality work. Additionally, Project Coordinators work with senior colleagues within their team to carry out internal administrative tasks, developing and improving processes to maximise efficiency.

A Day in the Life of a Project Coordinator

Learn more about a typical day in the life of a Project Coordinator at Costello Medical: https://www.costellomedical.com/careers/working-at-costello-medical/day-in-the-life-project-coordinator/

Career Profile

To learn more about the personal and professional development opportunities at Costello Medical, explore first-hand career profiles from our colleagues about their experiences with the company: https://www.costellomedical.com/careers/working-at-costello-medical/

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017, the Boston Globe’s Top Places to Work list in 2025, and were proud to receive B Corporation accreditation in 2022. We are also a certified Disability Confident and menopause friendly workplace. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/

About You

Essential requirements for the role are:

• A degree-level or equivalent qualification in a scientific discipline (minimum 2.1 or equivalent). Postgraduate qualifications would be an advantage, but they are not an essential requirement for the role. We welcome applications from candidates with a diverse range of specialisms, including but not limited to; Biology, Chemistry, Pharmacy, Biomedical Sciences, Global Health, Epidemiology, Biochemistry, and Medicine
• A flair for, and attention to, detail
• Exceptional written English and verbal communication skills, which you will use when preparing project materials, corresponding with clients and colleagues, and contributing to discussions across project teams
• Excellent organisational and time management skills, with the ability to manage competing priorities, respond to conflicting deadlines, and work independently in a fast-paced environment
• A collaborative approach to working across project teams, sharing knowledge and contributing to common objectives
• A commitment to delivering excellent customer service to both internal and external stakeholders
• Integrity, honesty, and transparency in your interactions with colleagues and stakeholders
• A proactive and enthusiastic approach to your work, with a genuine interest in healthcare, a willingness to take ownership of your responsibilities, and a commitment to ongoing learning and development
• The initiative to identify opportunities to improve processes and enhance the service we offer
• A good knowledge of Microsoft Office, alongside the ability to quickly learn and effectively use new software, systems and tools

Joining Costello Medical from Academia

At Costello Medical, we warmly welcome applicants from academia who are looking to transitioning into a role within a commercial, industry-based setting. We understand the unique perspectives and valuable skills that academic professionals bring to our team. To support your career change, we offer comprehensive training, mentorship programs, and a work culture that fosters collaboration, growth and innovation. We are committed to facilitating a smooth transition and helping you thrive in an industry-based setting.

Many of our team members have successfully made this transition, and they share how their expertise has been transformed into fulfilling, impactful careers with us. Learn more here: https://www.costellomedical.com/careers/working-at-costello-medical/joining-from-academia/

What We Offer

Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes:

• A starting salary of £35,000, as well as a discretionary profit share bonus paid twice per year
• 25 days’ annual leave plus bank and public holidays, as well as a holiday buy and sell scheme
• Flexible benefits scheme offering cash payments, additional pension contributions, and more
• Private Medical Insurance which offers comprehensive cover on a “medical history disregard” basis
• Paid study leave and funding for external qualifications
• Critical Illness Cover, Income Protection and Life Assurance
• Paid and unpaid sabbaticals based on length of service

Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments.

Therefore, we offer flexible working arrangements that allow our colleagues who have passed probation to work from home up to half their time, measured across a 2-week rolling period. During your probationary period (normally the first 6 months of the role), you will be able to work from home 1 day per week.

Learn more about our full reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-uk/

The Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. Your CV should clearly state the dates of all qualifications and grades achieved where applicable.

Our recruitment process includes a telephone interview with a member of the Talent Acquisition team, followed by an assessment for you to complete in your own time. If successful, you will be invited to a final interview with senior members of our Medical Communications team. Our standard recruitment process lasts around 4 weeks, however, this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide: https://www.costellomedical.com/reasonable-adjustments/

Please note that, whilst we embrace AI to innovate and improve processes, your role may involve confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials.

Visa Sponsorship

For current Student visa holders, in most cases, you will be unable to join us in a permanent full-time position until you have submitted your Graduate visa application. Please refer to the following pages for more details: https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-student | https://www.gov.uk/graduate-visa

Due to the Skilled Worker visa regulations, you will only be eligible for visa sponsorship if you meet at least one of the following criteria:

• You are classified as a New Entrant, which includes applicants who are under the age of 26, currently studying in the UK or a recent graduate in the UK, amongst other qualifying criteria. Please read more about the New Entrant criteria: https://www.gov.uk/government/publications/skilled-worker-visa-caseworker-guidance/skilled-worker-caseworker-guidance-accessible#bookmark63

• You have a PhD in a STEM subject

Read more about the criteria on the UK government website: https://www.gov.uk/skilled-worker-visa/when-you-can-be-paid-less

You will be asked to provide details of your right to work in the UK within your application, which will be used to help assess your eligibility for visa sponsorship.

Please contact [email protected] should you have any questions.