Project Assistant
Victor Energy Ltd is seeking a Project Assistant to join our team based out of the Nisku location You must have good computer skills, good communication & competent decision-making skills, and a desire to perform requested duties with a focus on accuracy and time management. Victor Energy offers competitive wages and a comprehensive benefit package.
Your responsibilities include:
- Support the project management and construction execution teams, coordinating with internal and external parties
- Use of approved systems in alignment with company expectations
- Provide administrative support in various areas which include but are not limited to:
- Timesheets – create timesheets and submit for approval and payroll processing
- Travel – book and coordinate all transportation and accommodation of personnel
- Technology – coordinate with Employee Engagement, IT and Systems teams to support crew needs
- Meeting support – document meeting minutes, and distribute actions
- Project Document Control – perform project document control procedures as directed including, but not limited to, data entry, records filing, asset tracking, and related document distribution
- Material suppliers – create purchase orders, compile backup and review invoices
- Subcontractors – process timesheets, invoices, daily reports and other documents to support subcontractor management
- General administrative and data entry support for crews including expense reports, fuel cards verifying PO’s, credit card reconciliation
- General project administrative and data entry support as required such as landowner, client, and third-party communications as directed
Education, Skills & Qualifications
- Post secondary certificate or diploma related to business, construction or administration, or equivalent experience
- 3 plus years’ experience in providing administrative and data entry support
- Experience working in the utility sector
- Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
- Strong time management and documentation skills
- Excellent interpersonal, oral, and written communication skills
- Building and maintaining positive relationships with office and field staff
- Dedicated team player who works well independently and as part of a team
- Strong computer skills including working knowledge of the full Office 365 suite
- Able to protect sensitive and proprietary information
- Positive attitude and team player
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development
- Employee Assistance Program - Counseling
- Paid Time Off
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