Scientific Affairs Specialist - Central Europe

Karo Healthcare, a dynamic and growing personal-care retail company, is all about making smart choices for everyday healthcare. With a wide-ranging portfolio across seven categories including medical products, we own and sell over 80 brands in about 90 countries. Our portfolio includes such brands as E45, Pevaryl, Lamisil, Nutravita, Decubal and many others. Our core belief in empowering people to make intelligent health decisions drives our growth strategy, blending organic expansion and M&A.

Join us at Karo Healthcare on our exciting journey. We're currently looking for a Scientific Affairs Specialist - Central Europe (German-speaking) for our office in Warsaw.

What’s in it for you?

• Make real impact across 10 markets in Central Europe, working at the intersection of science, compliance, and commercial execution.
• Gain hands-on international exposure in a fast-growing, M&A-driven healthcare company with strong FMCG dynamics.
• Accelerate your development in regulatory affairs, pharmacovigilance, and product compliance within a high-performing, collaborative team.

What you’ll be doing

• Act as the local Scientific Affairs expert across Central Europe (Germany, Switzerland, Austria, Poland, Czech Republic, Slovakia, Slovenia, Bulgaria, Hungary, Romania)
• Serve as the key link between Global Scientific Affairs and local commercial teams, ensuring product quality, patient safety, and regulatory compliance
• Be the first point of contact for pharmacies, healthcare professionals, authorities, and consumers for complex product inquiries and complaints
• Manage compliant product launches, including submissions to local Health Authorities (eAF, cover letters, PoA, translations, labeling, artwork process)
• Lead local drug shortage reporting in collaboration with Global QA
• Oversee local pharmacovigilance activities, acting as Local PV Contact and authority-facing representative
• Monitor and manage safety case reporting, adverse events, and relevant literature in line with GVP requirements
• Review and approve marketing materials and claims, ensuring promotional compliance
• Support commercial teams as a compliance sparring partner in a fast-paced environment
• Contribute to local SOP updates and Global Quality Management System implementation
• Deliver PV and compliance training to affiliates, partners, and distributors
• Engagement in local training as delegated by the Global Scientific Affairs Teams and in accordance with Global Quality Management System activation on the local market.
• Responsible for local reconciliation with global teams as well as with other regional roles to complete the product quality and patient safety surveillance of the Karo portfolio
• Responsible for local SOPs compliance against local regulations as well as Global SOPs coverage of local activities.
• Responsible for day to day operations with 3PLs, Customers and distributors in the territory including audits, qualifications and agreements set up

Requirements

• University degree in Medicine, Pharmacy, Veterinary medicine, Biology, Chemistry, or a comparable scientific discipline
• 4+ years’ experience in Regulatory Affairs, Quality, or Scientific Affairs within healthcare
• Experience with pharmacovigilance processes, safety case reporting, and GVP requirements
• Solid understanding of product compliance, product lifecycle management, and health authority interactions
• Experience reviewing marketing materials and promotional claims for compliance
• Experience with local submissions and dossier handling
• Experience with authority-facing pharmacovigilance communication
• Experience delivering pharmacovigilance or compliance training
• Comfortable working cross-functionally with affiliates, distributors, and local commercial teams in an international, fast-moving organization
• Fluent in English and German
• Eligible to work in Germany

• Opportunity to create, grow, and encourage
• Flexible schedule, hybrid model with the primary work place in the office, and life-work balance
• Responsibility for exciting and challenging projects that have a direct, visible impact on our customers and the industry
• Very positive work environment in a dynamic, international, and motivated team
• Start-up spirit while being a part of the large international organization with strong values

Karo Healthcare has a Diverse & Inclusive environment. We are looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, race, religion, national origin, disability or age.