Senior Finance Coordinator & PMO Manager

Senior Finance Coordinator & PMO Manager 
(Finance Office Manager) 
About the role 
We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas. 
This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively. 
You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.

Key responsibilities

Finance leadership coordination

• Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.
• Prepare leadership meetings, agendas, briefing materials and action trackers.
• Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.
• Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.
• Act as a central point of contact for internal stakeholders on Finance-related coordination topics.

Project and transformation management

• CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives.
• Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.
• Challenge delays or unclear ownership constructively and escalate where appropriate.
• Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.
• Help turn broad strategic initiatives into clear workplans and practical next steps.

Governance, planning and reporting support

• Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.
• Support the preparation and coordination of management presentations, board materials and internal reporting packs.
• Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.
• Support documentation of Finance processes, policies, responsibilities and decision rights.
• Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.

Operational effectiveness

• Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.
• Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.
• Establish simple, reliable tools for tracking priorities, projects and commitments.
• Help create a structured, collaborative and accountable Finance culture.
• Support onboarding, team events and internal communications where relevant to the Finance organisation.

• Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.
• Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.
• Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.
• Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.
• Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.
• Highly reliable, discreet and comfortable handling sensitive information.
• Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.
• Fluent English required; German is highly desirable.

What success looks like

Within the first 6–12 months, you will have:

• Created a transparent Finance leadership and project calendar.
• Established clear action tracking and follow-up routines across the Finance leadership team.
• Improved visibility over key Finance projects, risks, dependencies and deadlines.
• Reduced unnecessary coordination burden on Finance leaders and the CFO.
• Helped improve collaboration and execution across the wider Finance organisation.
• Become a trusted point of contact for turning plans and decisions into delivered outcomes.

Personal qualities

You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams.

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation /5 working days per week
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept

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