Office Coordinator (Working Student)
Our magic lies in our team of proud payments nerds. Spanning over 50 nationalities across 10+ global locations, our diverse cultures aren't a checklist; they are the competitive advantage driving our innovation. This is a people-first, high trust environment where you’ll have the autonomy to make a massive impact, own your work end-to-end, and grow through broad exposure, meaningful challenges, and continuous learning. We get things done, challenge respectfully, put the customer first, and recognise that our biggest successes are those we create as a team. If you’re ready to leave your footprint on global commerce, join us.
We are looking for an energetic, organized, and proactive Working Student - Office Coordinator to become the heartbeat of our Berlin workspace. In this role, you will be the driving force behind a smooth, welcoming, and highly efficient daily office environment. Balancing 20 hours a week around your studies (3 days per week) you will manage day-to-day office operations, support our team, and help cultivate a vibrant workplace culture. This is a fantastic opportunity to gain hands-on operational and administrative experience in a fast-paced, international business environment.
What you'll be doing:
Office Operations & Hospitality
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Workspace Management: Act as the main point of contact for the Berlin office, ensuring the workspace remains professional, organized, welcoming, and tidy at all times.
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Inventory & Supplies: Proactively manage and restock office inventory, including kitchen supplies, snacks, beverages, and stationery.
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Vendor Relations: Liaise and build positive relationships with external service providers, including cleaning staff, couriers, building management, and suppliers.
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Facilities Maintenance: Oversee the functionality of office equipment (printers, coffee machines, meeting room tech) and promptly coordinate maintenance or repairs when needed.
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Health & Safety: Assist in maintaining basic workplace health, safety, and security standards, ensuring a safe environment for all employees.
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Visitor Management: Warmly welcome guests, candidates, and visiting international colleagues, ensuring they have an exceptional on-site experience.
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Event Coordination: Take a lead role in bringing our team together by planning and organizing weekly team lunches, office celebrations, seasonal parties, and cultural events.
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Community Building: Act as a culture champion, brainstorming new ideas to make the Berlin office an inspiring and fun place to work.
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Access Control: Coordinate the logistics for office access, managing key cards, fobs, and desk allocations for new starters, guests, and departing employees.
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Financial Admin: Assist with basic office finances by organizing and processing office-related invoices, receipts, and maintaining simple trackers for monthly office expenses.
Facilities & Workplace Experience
People, Culture & Events
Administration & Onboarding Logistics
What you'll need to have:
Current Student Status: You are currently enrolled in a Bachelor’s or Master’s program at a university in Berlin/Brandenburg, with at least 1 year left of studies.
The Right Attitude: You are naturally organized, detail-oriented, and possess a "no task too small" mentality. You love solving problems and helping others.
Communication Skills: Fluency in English (our company language) and a strong command of German (essential for communicating with local suppliers, landlords, and German administrative bodies).
Tech Savvy: Comfortable using standard workplace tools (e.g., MS Office/Google Workspace, Slack).
Availability: Ability to work on-site in our Berlin office across 3 days a week, with flexibility during exam periods.
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Skills
- Office Services
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