Corporate Secretary [up to $8,000 AWS]
- Manage the Group Finance Controller's integrated calendar, priority list, and forward schedule to ensure alignment with critical business objectives.
- Coordinate meeting agendas, briefing materials, decision papers, and pre-read documents, ensuring all required inputs are complete and accurate.
- Prepare meeting minutes, capture key decisions, and maintain action and decision registers with clear ownership, deadlines, and status tracking.
- Monitor progress of deliverables and follow up with internal and external stakeholders to ensure timely completion of commitments.
- Escalate delays, conflicting instructions, and unresolved dependencies to facilitate informed decision-making.
- Assess and prioritize matters requiring executive attention while coordinating or closing routine matters where appropriate.
- Establish and maintain confidential filing systems, document control procedures, version management, and record retrieval protocols.
- Compile timelines, status reports, contact databases, and supporting documentation for ongoing projects and strategic initiatives.
- Coordinate documentation for financial reporting, statutory submissions, audit, tax, banking, KYC, governance, insurance, and corporate matters.
- Maintain deadline trackers and records of submissions, approvals, and closures to ensure documentation is readily accessible.
- Liaise with senior stakeholders, group entities, professional advisers, and external partners while maintaining confidentiality and professionalism.
- Draft correspondence, follow-up communications, and briefing notes for review or distribution within delegated authority.
- Handle sensitive corporate, financial, personal, and medical administration information in accordance with confidentiality requirements.
- Coordinate travel arrangements, appointments, and logistics to support executive effectiveness and operational efficiency.
- 7 to 10 years of experience supporting senior executives or coordinating complex projects within corporate, financial, legal, family office, or professional services environments.
- Strong experience managing executive calendars, action tracking, meeting coordination, and stakeholder communications.
- Proficiency in meeting minute-taking, document management, and business correspondence preparation.
- Excellent written and spoken English communication skills.
- Proficiency in Microsoft Office applications.
- Experience handling confidential information and engaging with senior stakeholders.
- Proven ability to manage multiple deadlines and priorities in environments with evolving requirements.
- Experience with board administration is an added advantage.
- Experience with finance, legal, banking, or governance matters is an added advantage.
- Experience handling KYC requirements is an added advantage.
- Experience supporting cross-border business matters is an added advantage.
We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.
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