Recruitment Administrator

MAG’s Vision is a world in which everyone can live free from the enduring and devastating consequences of armed violence, conflict and their legacy. People will live in communities where their rights are upheld, with dignity and choice and free from fear from mines, explosive remnants of war (ERW) and the impact of small arms and light weapons and ammunition.

MAG’s Mission is to save lives, ease suffering and enable sustainable development by limiting the causes and addressing the consequences of armed violence and conflict so people can live with dignity and choice, free from fear. We will use our core skills and distinctive competence to save lives through the removal of mines and ERW, and reduce the impact of small arms, light weapons and ammunition on people and communities. How we do this is as important as what we do – we work primarily with and for communities, for us ‘it’s all about people’. 

About the role:

You will provide administrative support to the Talent Team taking responsibility for the administration tasks associated with all recruitment processes together with maintenance of all documentation, filing and updating HR information systems.

Job Details:

Recruitment and Selection

• Perform administrative tasks associated with the recruitment and selection process.
• Process recruitment expenses for candidates.
• Assist the Talent Team with other ad-hoc duties related to recruitment and selection as required.

New Starters and Deployments

• Work with to ensure that pre-employment checks take place, including references and medicals and that all other necessary paperwork is received from new staff and properly recorded and filed.
• Accurately maintain systems to monitor recruitment and new starter processes to ensure timescales are streamlined and deployment is as quick and effective as possible.
• Support the Talent Team/ HRM’s in arranging deployment administration as required.
• Support the Talent Team to develop and maintain an accurate and up to date list and knowledge of visa processes, timescales and requirements across MAG programmes.

Administration

• Provide an efficient and effective administration service to the team, including electronic personnel files, spreadsheets and systems.
• Escalate issues to Talent Partners/Head of Talent as appropriate.
• Administer the recruitment inbox.
• Perform a variety of cyclical (monthly, quarterly etc.) administrative tasks as required.
• Provide administrative support to any other HR project work or initiatives.
• Ensure MAG’s standards related to data protection and confidentiality of information are followed at all times.

Information Systems and Payroll

• Support as required with MAG monthly payroll ensuring that the proper procedures are followed and deadlines are met.

Essential Experience

• Experience providing appropriate and efficient customer service
• Experience of prioritising work to manage competing deadlines
• Experience of working with confidential information

Essential Skills and Knowledge

• Excellent organisational skills
• Ability to create, implement and improve administrative systems
• Excellent attention to detail

• Good literacy, numeracy and IT skills including MS Word and Excel
• Ability to develop and maintain clear and accurate record keeping systems
• Ability to work independently as well as part of a team

What you can expect in return:

• Competitive salary

• 25 days annual leave per year pro- rata (increasing with service) plus public holidays.
• Company pension (matching at 5%)
• Employee Assistance Programme: MAG offers free access to Health Assured, a service providing 24/7 confidential support and expert advice on a wide range of issues.
• Working hours - 30 hours across 5 days (to be arranged around core working hours 10.00 – 14.00)
• Contract - Fixed Term 6 months

The starting salary will be £26,232, pro-rated to a 30 hour working week.

Closing Date: 8th September 2026 - Midday

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. For more information on MAG’s approach to safeguarding and background checks on our website.

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.