Administrator - Retail Dept.

Kepak is a global food company serving international retailers and food service household names with prime cuts of meat, on-trend food concepts and ready-for-market convenience foods. 

Kepak St. Merryn in Merthyr Tydfil has combined beef and lamb processing and packing facilities. We offer beef and lamb products ranging from retail ready cuts for butchers’ counters to branded packaged meat, all as part of our service; raised on open pastures, sourced from local farmers and hand-selected by our master butchers, we produce beef and lamb products with integrity and unmatched quality assurance. 

We are excited to be recruiting for an Administrator to work within our Retail Department on a full time, permanent contract. The hours are 6.00am to 2.00pm - 3 on/3 off - on £13.96 per hour.

Role Purpose:

To provide efficient and accurate administrative support to the Retail department, ensuring timely reporting, data integrity and effective record management. The Retail Admin will support operational performance by maintaining production information, monitoring key performance indicators, coordinating documentation and facilitating communication between departments to ensure the smooth running of retail operations.

• Maintain accurate production, labour, yield and attendance records on a daily basis.
• Input, update and validate data across business systems and spreadsheets.
• Produce daily, weekly and monthly operational reports and KPI summaries.
• Ensure all production paperwork is completed accurately, filed correctly and retained in accordance with company procedures.
• Support stock reconciliation processes and investigate discrepancies as required.
• Assist management with labour reporting, absence tracking and performance data.
• Create and maintain departmental trackers, logs and administrative records.
• Liaise with Production, Planning, Technical, Engineering, HR and Finance teams to ensure information is communicated accurately and efficiently.
• Support audit preparation by ensuring required documentation is readily available and up to date.

• Monitor departmental consumables and raise purchase requisitions when required.
• Always maintain confidentiality of business and employee information.
• Challenge inaccuracies and follow up outstanding information to ensure data integrity.
• Support continuous improvement initiatives through accurate reporting and analysis.
• Provide administrative cover and support to other departments when required.
• Comply with all Health & Safety, Food Safety, Quality and Environmental procedures.

Skills & Experience:

• Strong administration and record-keeping skills
• Highly organised with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Experience of using various systems and databases
• Proactive, adaptable and willing to learn

31 days annual leave per year (after probation).

Annual Holiday Purchase Scheme - Need a little more time off? Purchase additional annual leave.

Company Pension Scheme - Helping you plan for the future with access to our company pension scheme.

Death in Service Benefit - Eligible salaried employees are covered by our Death in Service benefit, providing financial support and peace of mind for your loved ones.

Refer a Friend Scheme - Earn up to £500 for successfully referring a friend or family member to join Kepak.

Free On-Site Parking - Our site has dedicated staff parking, available free of charge for all colleagues.

Subsidised On-Site Canteen - Enjoy a variety of freshly prepared hot meals and food options at reduced prices in our on-site canteen.

Cycle to Work Scheme - Save money on a new bike and cycling equipment through our salary sacrifice scheme.

Electric Vehicle Scheme - Access an electric vehicle through our salary sacrifice scheme.

Long Service Awards - We recognise, acknowledge and celebrate the loyalty, dedication and valuable contributions of our long-serving colleagues.

Discounted Gym Memberships - Support your health and wellbeing with access to discounted gym memberships.

Training and Development - We are committed to helping you grow your career through structured onboarding, regular online and in-person training, and clear opportunities for career progression.

Mentoring and Leadership Development Programmes - Whether you're looking to build new skills or take the next step in your career, our mentoring and leadership development programmes are designed to help you reach your full potential.

GroceryAid Employee Assistance Programme - Free and confidential emotional, practical and financial support for all Kepak colleagues, including access to counselling, mental health support, legal guidance and a 24/7 confidential helpline.

Financial Advice & Will Writing - Access free mortgage advice and a complimentary will writing service as part of your employee benefits package.