Selection Administrator

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection Administrator who will reliably and consistently execute the many administrative tasks involved in the selection process for the scholarship.

 

Your Responsibilities:

• Respond to applicant queries, troubleshooting any issues they have with the application form, assessment components, or interviews
• Conduct research on applicant achievements such as internships, fellowships, awards, scholarships, competitions and camps etc.
• Draft and send mail-merged emails to applicants through the application platform
• Track the signing of any agreements/policies by shortlisted applicants
• Complete due diligence checks for shortlisted applicants, verifying the information in their application form through research and direct contact with both the applicant and their listed referees
• Assist with the programme of support for shortlisted candidates during the Oxford application process.
• Assist with creating profiles / CVs of shortlisted candidates
• Support the administration of Zoom meetings with applicants and assessors
• Manage and maintain databases
• Support the Selection Manager and Selection Coordinators as required

Essential Skills, Qualifications & Experience:

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Ability to work independently
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient – confident learning new systems; excellent MS Office skills
• Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email, as well as communicating with internal stakeholders
• Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

Desirable Skills, Qualifications & Experience:

• Experience working with international stakeholders across time zones
• Experience working with under 18s
• Experience working in selection or admissions
• Experience with Airtable software and application platforms
• Understanding of the University of Oxford or experience at another higher education institution

We offer the following benefits:

• Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

 

Working Together – What It Involves:

• You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
• We require the Selection Administrator to start in position at the beginning of December 2026