OFFICE MANAGER / PROJECT ADMINISTRATOR / CONTRACT ADMINISTRATOR
About our business
Our business is a trusted provider of facilities and property management services, specialising in the management of residential strata schemes, newly developed residential complexes, community associations, and Building Management Committees (BMCs). As we continue to grow, we are seeking motivated and experienced individuals to join our team in the following full-time positions Office Manager / Project Administrator / Contract Administrator.
Job Duties
OFFICE MANAGER
- Organize all the administrative activities to facilitate the smooth running of the office
- Maintain office services by organizing office operations and procedures; balancing office budgets; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
- Ensure filing systems are maintained and up to date.
- Ensure protection and security of files and records.
- Assign and monitor clerical and secretarial functions.
- Supervise office staffs, manage their performance and provide training and on-going staff development.
PROJECT ADMINISTRATOR
- Coordinate project activities, manage schedules, arrange assignments and communicate progress to all team members.
- Prepare action plans, analysing risks and opportunities and gathering necessary resources.
- Create and update workflows, conduct risk analyses
- Prepare and provide documentation to internal teams and key stakeholders
- Track expenses and predict future costs
- Monitor project progress and identify potential issues and suggest solutions
- Coordinate quality controls to ensure deliverables meet requirements
- Measure and report on project performance
CONTRACT ADMINISTRATOR
- Prepare, review, and administer contracts in accordance with company policies and legal requirements
- Liaise with clients, subcontractors, and suppliers to manage contractual obligations and variations
- Monitor project timelines, budgets, and compliance milestones
- Maintain accurate contract documentation and correspondence records
- Identify and manage contractual risks and resolve disputes promptly
REQUIREMENTS
Previous experience in a similar role
Good organizational skills, ability to prioritize and work effectively
Good problem solving skills and strict to deadlines
Great communication and interpersonal skills
Motivated to achieve targets and foster a good team environment
BENEFITS AND PERKS
• Great salary package ($76,000 to $115,000) will be rewarded to the right candidate.
• Stable, long-term full-time employment
• Supportive and professional team environment
• Opportunities for career development and growth
TO APPLY
Please send your resume to apply for this job button below.
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