Chief of Staff (m/f/d)

Your mission

We're looking for a results-driven Chief of Staff to build the operating backbone behind our leadership team. This role exists to support our COO and the wider C-level move faster: turning strategy into structured decisions, taking high-priority initiatives from idea to delivery, and making sure the way we work as a company actually keeps up with how we want to work.

You'll sit at the intersection of strategy, organizational design, and daily execution, with real ownership over how well the company runs, reporting directly to the COO.

Turning strategy into action

• Help teams move and settle into our new team structure, support them in working together effectively, and shape how our enabling teams support other teams
• Own high-priority initiatives end-to-end, partnering directly with senior leadership and department heads from first concept to delivery
• Steer and track cross-departmental projects, keeping them accountable to their timelines

Organizational design

• Assess our organizational structure, spot capability gaps, and lead the work to close them
• Design and refine the internal processes, workflows, formats, and meeting rhythms that keep the company moving
• Prepare & steer internal leadership meetings, keep track of deliverables
• Support the build-out and optimization of processes, tools, and automation
• Improve cross-team collaboration and introduce new ways of working

Daily operations & project management

• Work closely with the C-level on delivering key priorities and operational topics in day-to-day business
• Take on high-visibility administrative and organizational special topics, stepping in with hands-on coordination when leadership needs it to unblock something important

Executive communication

• Prepare analyses, presentations, decision papers, and management reporting for leadership
• Organize and follow up on management meetings, workshops, and steering sessions

Your profile

• Outstanding academic background, MBA preferred
• 2-5 years of experience ideally in consultancies, scale-ups, VCs, or PEs; previous experience as COO of a small start up, CoS or Head of Operations or Special Projects in a mid-sized start up beneficial
• Excellent project management skills, building slides (Google Slides) and spreadsheets for daily business use cases with an analytical, structured, and process-oriented approach
• Professional and clear communication in both written and verbal form
• Ability to thrive in ambiguous situations and be able to lead something with little input/context
• Strong analytical skills and a high affinity for data, business models, and operational metrics
• Structured, self-driven, and pragmatic way of working, with a steep learning curve and strong follow-through
• A natural ability to build and maintain relationships and anticipate needs and challenges as well as thinking ahead
• Resilient, persistent, and proactive attitude as well as trustworthy with confidential information
• Business-level proficiency in both German and English is a must
• Excited by in-person collaboration. This role requires 4 day office attendance, one day can be worked remotely.

What we offer

• A meaningful job – we're creating a great product with real added value for the community
• Work in a cheerful and experienced team that exchanges ideas and learns from each other
• Insights into the entire work process of our social startup and the nebenan.de foundation
• Responsibility and great opportunities to actively contribute
• Your nebenan.de SpenditCard – you'll receive an additional income of 35 Euros per month, which you can use for things of your choice
• 30 days of vacation per year – we also offer the possibility of workation models and a sabbatical
• A workplace in Berlin-Kreuzberg and regular events like yoga or Lunch & Learn sessions.

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