Office Manager
Office Manager
Organises and controls the functions and resources of the office such as managing and implementing administrative systems and personnel.
Job Tasks and Duties:
· Managing daily office operations to ensure efficiency and productivity
· Preparing and maintaining accurate records, reports, and documentation
· Managing filing systems (both physical and digital)
· Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.
· Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
· Supporting managers with admin and procurement needs
· Tracking job progress and updating systems accordingly
· Ordering and managing materials and supplies for sites.
· Assisting with onboarding, inductions, and training documentation
· Maintaining employee records and leave registers
· Coordinating medicals, tickets, and qualifications compliance
· Maintaining WHS registers, documentation and incident reports
· Ensuring company policies and procedures are up to date
· Coordinating vehicle, equipment, and license compliance
· Managing site safety documentation and updates
· Keeping logbooks, registrations, and insurance up to date
· Manage client and supplier relationships
· Maintaining strong customer service and communication, resolving complaints or office operational issues as required
· Ensuring SWMS, risk assessments, and safety procedures are current
· Reporting and documenting incidents, near-misses, and hazards
· Assisting with audits, compliance checks, and site safety requirements
· Staying up to date with relevant legislation and regulations
Experience required:
AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.
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