Administrative Assistant
Job description:
Admin Assistant:
About the Role:
TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects.
We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team.
Key Responsibilities:
- Oversee daily administrative tasks, including documentation, filing, and record management.
- Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects.
- Prepare quotations, invoices, and maintain payment records.
- Maintain project documentation, service records, and job files.
- Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers.
- Assist the site team with scheduling, site access arrangements, and client follow-ups.
- Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests.
- Maintain supplier and client databases, contracts, and related documentation.
- Support general office administration, including attendance records and procurement of office and site supplies.
- Prepare basic reports on project progress, service requests, and ongoing jobs.
Requirements:
- Prior experience in the renovation or maintenance industry is essential.
- Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience.
- Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting.
- Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams.
- Proficient in Microsoft Office and comfortable learning CRM, scheduling software, and AI tools to improve workflow.
- Process-oriented with strong organizational and problem-solving skills.
- Detail-oriented with a high level of accuracy.
- Strong written English and communication skills.
Salary: AED 3000 per month
Work Arrangement:
This role is currently work-from-home. Depending on business requirements and performance, it may transition to a remote, hybrid, or onsite position in the future.
Why Join Us?
Join a collaborative and fast-paced team where your attention to detail, organizational skills, and ideas for improving processes will be valued and encouraged.
Job Type: Full-time
Work Location: Remote
Please mention the word **SMILE** and tag RMTQyLjQ0LjIxNS45OQ== when applying to show you read the job post completely (#RMTQyLjQ0LjIxNS45OQ==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.
Skills
- data entry
- virtual assistant
- teaching
- education
- marketing
- exec
- sys admin
- finance
- sales
- medical
- customer support
- video
- microsoft
- ops
- excel
- technical
- dev
- digital nomad
- admin
- full time
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