Office Manager & People Coordinator

Working at CLUSE

Do you want to be part of one of the most exciting watch and lifestyle brands in Europe? CLUSE started in the Netherlands in 2013 and is now active in more than 20 countries with over 2,000 points of sale worldwide. We are a young and dynamic company (average age of 30) with an enthusiastic, international team. Our culture is open and informal and since we have more than 10 different nationalities, English is our go-to language!

About the role

As our organized and hands-on Office Manager and People Coordinator you will be responsible for the day-to-day running of our Amsterdam office, making sure facilities, supplies, and the daily working environment run smoothly for the whole team. Alongside this, you will take care of a set of core administrative HR tasks, acting as the first point of contact for colleagues on practical HR matters and supporting with contracts, absence administration, recruitment, and on- and offboarding.  

This is a part-time role for 3 days (24 hours) per week, which can be structured as three full days or as two full days plus two half days, and a great fit for someone with several years of relevant experience who works independently and brings calm and overview to a fast-moving, informal scale-up environment.  

You will report directly to our Chief Operating Officer.

Responsibilities

Office Management 

• Be the go-to person for the day-to-day running of the office, ensuring a smooth and pleasant working environment for the team; 
• Manage office supplies, groceries and other practical office needs, including related invoice handling; 
• Manage relationships with office suppliers and service providers, such as the landlord and our mobile service provider; 
• Organize team events, celebrations and other office moments; 

 People Administration and Support 

• Be the first point of contact for employees on practical HR matters, including absence, policies and holiday entitlement, and ensure appropriate follow-up; 
• Handle day-to-day HR administration, including contracts, addenda, employee changes, absence documentation and updating employee data in our systems; 
• Handle holiday-hour administration, including adjustments following FTE changes, annual set-up in BambooHR, and communication about balances and entitlement; 
• Support related finance administration, including travel expenses, invoice approvals, and monthly payroll and bonus processing;  
• Support managers with practical HR-related questions; 
• Support recruitment activities, including drafting and posting vacancies, screening candidates, conducting initial calls and interviews, and preparing offers;  
• Coordinate the administrative and practical side of onboarding, including system set-up, welcome packages and onboarding presentation; 
• Coordinate offboarding, including employee communication, pro-rata holiday calculations, and coordination with IT.
• Support managers with practical HR-related questions; 
• Support related finance administration: including travel expenses, invoice approvals, monthly holiday hours and hourly wage overview, monthly payroll processing and annual bonus processing. 

• Minimum 3 years of relevant experience in HR administration, Office management, People Operations or a similar role;
• Excellent communication skills in both written and spoken English, Dutch is a plus;
• You are highly organized, proactive and hands-on;
• Comfortable working independently, while also partnering closely with managers and colleagues;
• You enjoy creating structure, maintaining an overview and taking ownership of HR & Office-related tasks;
• Experience with BambooHR and/or Tentoo (Nmbrs) is a plus;
• Available for 24 hours per week (3 days).

• We offer a salary in line with industry standards;
• 25 holidays per year on a full-time basis (40 hours);
• 8% holiday allowance and pension scheme;
• Travel allowance if you live more than 10 km from the office;
• Employee discount on CLUSE products and a CLUSE product of your choice as a welcome gift;
• Company laptop and phone;
• An office with a beautiful view over the Houthavens;
• Fun events organized by the Social Events Team that you definitely do not want to miss!

Curious?

Apply now! We would love to tell you more about this role, our team and the story behind CLUSE. Hopefully we will speak with you soon!

Curious what we do with personal data that we receive from you in response to this vacancy? Please refer to our privacy policy under 'job application'.