Administrative Coordinator-12 Month Contract

About Neuberger:
Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.

As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.

From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments “Best Places to Work in Money Management” survey each year since 2013.

For more information, please visit our website at www.neuberger.com.

Position Overview:
We are seeking an experienced Administrative Coordinator. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base.

Primary Responsibilities:
Provide administrative support for members of the team
Schedule internal and external meetings and conference calls; coordinate room bookings, luncheons, etc.
Anticipate full range of needs for client visits and coordinate internally as appropriate
Provide phone coverage for entire team as needed
Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
Coordinate travel arrangements, including flight, hotel and ground transportation
Apply for Visa’s where needed for travellers
Serve as key liaison for the team with internal groups and support areas across the firm
Maintain, organize and review calendar entries for team members
Process business expenses for the team and perform monthly reconciliation of the team’s corporate card statements
Maintain and manage the log of annual general partner meetings and other industry conferences
Register team members to conferences and events as applicable and coordinate all associated logistics
Coordinate print jobs with internal or external printers, as applicable
Maintain office supplies
Liaise with IT on video conference set up’s when needed or other matters requiring IT support
Assist in yearly archiving for the office
Temporary cover for other team Executive Assistant as necessary

Key Requirements / Qualifications: (essential unless otherwise stated)
Experience as executive or support assistant or other related relevant experience within the financial services industry
Ability to perform in fast paced environment
Ability to effectively work with senior level individuals throughout the firm
Excellent organizational skills
High level of attention to detail
Strong time management skills; ability to prioritize multiple tasks efficiently
Resourceful and able to handle multiple and changing priorities
Proactive in following up on details, anticipating issues, and closing loops on all requests
Must have excellent manners on the phone and in person, and a strong customer service focus in an intense work environment
Ability to exercise discretion when managing confidential information
Must be teamwork oriented and also be able to work independently with minimal guidance
Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

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Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.

Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].

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