Administrative Assistant - Contract
Victoria | Full Time | Temporary until April 2028
Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension.
What this role is about
The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.
What you’ll be responsible for
- Provide administrative support to Strata and Rental Property Managers
- Compose and type routine correspondence, memos, notices, reports, etc.
- Prepare documents for Realtor and Lawyer requests
- Process general mail-outs
- Respond to telephone and email requests and provide information/assistance
- Provide coverage for other Administrative Assistants/Receptionist when away
- Prepare documents and/or forms for realtors
We are looking for someone who can do most of the following:
- Must be a team player with good common sense
- Excellent time management skills
- Self-starter with exceptional organizational skills and strong attention to detail
- Able to perform tasks independently
- Remain positive and calm in a very busy environment
- Demonstrate strong work ethics
- Adhere to privacy and confidentiality regulations
- Exude a “can do” attitude in all undertakings and be receptive to change and challenges
- Sound knowledge of Microsoft Office programs
- Business computer experience
- Proactive customer service skills
- Able to utilize a multi-phone reception desk
- Able to multi-task and meet deadlines
You do not need to meet every requirement to apply.
If you meet many of them and are willing to learn the rest, we encourage you to submit an application.
This role may be a good fit for you if:
- Are early‑career, a student, or returning to the workforce
- Prefer clear expectations, defined tasks, and structured work
- Enjoy helping others by keeping things organized and on track
- Like routine with some variety from day to day
Work environment
- Full‑time
- In‑office role based in Victoria
- Supportive team environment
- Dog‑friendly office
• workweek (Monday-Friday)
• Paid Sick days
• Ability to apply for internal, permanent postings
• A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!
Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
Similar roles
WDG_Asda Larne Administration Clerk
Wincanton Plc·Larne, United Kingdom
Wincanton Dedicated Grocery is looking for an Administration Clerk to join our successful team on the ASDA contract based at the Larne Regional Distribution Centre, Northern Ireland. This role is a full-time permanent position working any 5 days from 7 between the hours of 06:00 and 22:00 (days & afternoons). Typical shift times include a mix of 6am to 2pm,…
- On-site
- Full-time
UK Office Manager & Executive Assistant
ITE MGMT·London, United Kingdom
ABOUT ITE MANAGEMENT ITE Management L.P. is a global alternative investment firm that helps keep the world's supply chains moving. Founded in 2014, ITE owns and operates nearly $12 billion of industrial infrastructure assets across rail, intermodal, air, and various transportation verticals, as of July 2026. The firm focuses on essential-use, long-lived assets and seeks to generate durable value through…
- Hybrid
- Full-time
S26014 Educational Assistant - Faith Based
Lethbridge School Division·Lethbridge, Canada
EDUCATIONAL ASSISTANT The Lethbridge School Division has an opening for an Educational Assistant to support students commencing immediately. Lethbridge School Division is committed to fostering an inclusive learning environment for all students that embraces diversity while functioning in a dynamic, innovative, and fast paced environment. Our Division is a proud neighbor to the largest First Nation reserve area in Canada…
- Full-time
- Express Entry — PR day one, no employer
Expression of Interest - Superviseur de l'Eclairage / Lighting Supervisor
Bardel Entertainment·Montréal, Canada
NOTRE HISTOIRE Depuis plus de 35 ans, Bardel Entertainment ne cesse de grandir et d’évoluer, tout en restant fidèle à ses racines créatives et à l’art de l’animation. Notre quête d’idées nouvelles, de techniques innovantes et de technologies de pointe est guidée par la conviction qu’ensemble, grâce à la créativité et à la collaboration, tout est possible ! Si vous…
- Hybrid
- Full-time
- Express Entry — PR day one, no employer
Solutions Impact Engineer
veritree·Vancouver, Canada
VERITREE AND JOB OVERVIEW veritree is an award-winning climate tech start-up based in Vancouver. Launched in 2021, our technology measures and verifies the impact of global restoration efforts from the ground up. We are on a mission to plant 1 billion verified trees by 2030, collaborating with businesses, planting organizations, and consumers who believe in the transformative power of verified…
- Full-time
- Express Entry — PR day one, no employer
Talent Acquisition Specialist
Charger Logistics Inc·Brampton, Canada
Charger Logistics Inc. is a world-class, asset-based carrier with locations across North America. With over 20 years of experience in providing top-tier logistics solutions, Charger Logistics has grown into a leader in the transportation industry, and we continue to expand. We are committed to investing time and resources into our employees to help them grow professionally, enhance their expertise, and…
- Full-time
- Express Entry — PR day one, no employer
T26098 - Chinook High School - Complexity Teacher - Gr. 9
Lethbridge School Division·Lethbridge, Canada
CHINOOK HIGH SCHOOL - COMPLEXITY TEACHER - GRADE 9 FTE: 1.00 – Interim * Not open to current continuing contracted teachers within Lethbridge School Division. The expected start date is September 1, 2026. The competition will remain open until a suitable candidate is found. Applications received by August 28, 2026 at 9:00 a.m. will be assured of careful consideration. The…
- Full-time
- Express Entry — PR day one, no employer
Administratrice/ administrateur associé(e) de plateforme de données - 545 FR
Export Development Canada | Exportation et développement Canada·Ottawa, Canada
Date limite pour postuler : 7 septembre 2026 12h HE Joignez-vous à l’équipe d’EDC ! À EDC, nous aidons les entreprises canadiennes à réussir à l’étranger. Nous leur offrons les outils financiers et l’expertise dont elles ont besoin pour explorer de nouveaux marchés et réduire les risques, dans un seul but : bâtir un Canada et un monde meilleurs grâce…
- Hybrid
- Full-time
- Express Entry — PR day one, no employer
