Accounting & Payroll Specialist

Accounting & Payroll Specialist | Payroll | Accounts Payable & Receivable

We are seeking an Accounting & Payroll Specialist to join our team and support the financial operations of our organization across multiple entities. This is a hands-on accounting role that contributes to the day-to-day financial administration and reporting that supports our business operations.

Why Join Equilibrium?

Global reach. Specialist expertise. Real influence.

Equilibrium brings together the global reach and expertise of an established consultancy with the autonomy and agility of a specialist firm.

Here, you’ll work closely with experienced leaders, have a genuine voice in the business and see the impact of your work firsthand. As we grow, you’ll have the opportunity to take ownership, deepen your expertise in geotechnical engineering and mine waste, and play a meaningful role in shaping what comes next.

We want our people to grow with the business, build meaningful relationships and make a lasting contribution - not simply be part of the team, but help build the future of Equilibrium.

The Role:

As Accounting & Payroll Specialist, you will manage a broad range of accounting and payroll activities, including multi-entity payroll processing, accounts payable and receivable, account reconciliations, month-end close, and financial reporting. The role requires a high level of accuracy and organization, with responsibility for maintaining reliable financial records, resolving discrepancies, meeting recurring deadlines, and supporting management with timely financial information.

You will:

• Payroll Administration: Manage bi-weekly payroll processing for three entities using QuickBooks, including weekly timesheets, employee setup and changes, compensation, deductions, benefits, payroll records, reconciliations, and payroll-related reporting.
• Accounts Receivable: Manage the monthly invoicing process, monitor outstanding receivables, perform routine collections, resolve billing discrepancies, maintain accurate customer records, and prepare AR reports.
• Accounts Payable: Review, code, and process vendor invoices and bills, prepare payments in accordance with established approval procedures, maintain vendor records, and resolve routine invoice and payment discrepancies.
• General Accounting: Perform weekly bank reconciliations and monthly credit card reconciliations, prepare balance sheet reconciliations, review general ledger activity, and identify and resolve missing, duplicate, or incorrectly recorded transactions.
• Month-End Close: Support the monthly accounting close process through preparation of reconciliations, supporting schedules, documentation, recurring journal entries, and other close activities while meeting established deadlines.
• Financial Reporting: Prepare routine and ad-hoc financial reports, analyses, and account information, and provide accurate financial data and insights to support management reporting and decision-making.

What We’re Looking For:

• Typically, 3–5 years of experience in accounting, bookkeeping, payroll, or a related field.
• Working knowledge of accounts receivable, accounts payable, payroll, bank reconciliations, and month-end accounting.
• Experience with QuickBooks and QuickBooks Payroll an asset.
• Experience with Deltek VantagePoint or similar financial software, an asset.
• Proficiency with Microsoft Excel.
• Strong attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to prioritize competing responsibilities and consistently meet deadlines.
• Ability to work independently and take ownership of assigned responsibilities.
• Demonstrates flexibility and resilience in a fast-paced environment, balancing competing priorities and adapting to changing business needs.
• Strong problem-solving skills, with the ability to assess situations, identify solutions, and exercise sound judgment.
• Ability to maintain confidentiality when handling financial and payroll information.

Education & Certifications:

• Bachelor’s degree in Business, Accounting, Finance, or a related field.
• Working toward a CPA designation is considered an asset.
• Payroll Compliance Practitioner (PCP) designation or progress toward the designation is considered an asset.

About Equilibrium:

Complex challenges. Practical solutions. Technical excellence.

Equilibrium is a specialist technical consultancy serving the global mining and natural resources sectors. We bring together expertise in geotechnical engineering, structural geology, and hydrogeology, to solve complex technical challenges and deliver practical solutions for our clients.

Founded by internationally respected technical leaders, we combine deep technical expertise with a practical, solutions-focused approach and close client relationships. Our multidisciplinary teams work across regions and disciplines to deliver work that is technically sound, practical and fit for purpose.

Technical excellence is at the heart of what we do. We are committed to continuously improving our expertise, how we work and the value we deliver to our clients.

Our People & Culture:

Different perspectives make us stronger.

We believe bringing together different experiences and ways of thinking makes our teams stronger and our work better. More than half of our team are women, reflecting the inclusive and collaborative culture we are building at Equilibrium.

We look for people who are technically excellent, curious, empathetic and generous with their knowledge. Initiative, collaboration and fresh thinking shape how we work, while respect and transparency guide how we work with one another.

We want people to feel heard, supported and empowered to contribute — whether that's sharing an idea, challenging an assumption or helping a colleague succeed.

Our values — excellence, transparency, diversity and mindfulness of our impact — guide how we work with each other, serve our clients and contribute to our communities and the planet. 

Compensation:

The final compensation package will be determined based on the successful candidate’s experience, qualifications, skills, and overall fit for the role.

• Canada $75,000 - $90,000 CAD per year + Benefits

Location:

Equilibrium operates globally, with offices in South Brisbane, Australia; Vancouver, Canada; and Portland and Phoenix, USA.

We are accepting applications from candidates from within Vancouver, Canada.  A flexible hybrid work arrangements will be considered for the right individual.

Additional Requirements:

• Must be legally authorized to work in the country where the position is based.
• As the Employer operates globally, flexibility in work schedule may be required to support collaboration across different time zones.

Accounting & Payroll Specialist · Accounting Specialist · Payroll Specialist · Accountant · Staff Accountant · Payroll Processing · Accounts Payable · Accounts Receivable · General Accounting · Bank Reconciliation · Month-End Close · Financial Reporting · QuickBooks · Microsoft Excel