Executive Business Admin
About the job
We deliver the best GIS solutions in the world, with the brightest minds on the map.
What are the issues that matter most to you? Climate change, national security, disaster response?
At Esri Singapore and solutions and get an inside look into the real-world challenges that shape our future.
- We turn problems into opportunities, and that takes two things:
- The most powerful GIS technology and solutions.
Driven, talented, and passionately curious people.
Here we connect them, and that’s how we achieve incredible things for communities, economies, and for your career.
About the role
1. Executive Leverage
- Owns both principals' calendars as a strategic asset, actively shaping the mix of time, not just scheduling around requests
- Eliminates double-bookings and missed prep windows before they reach either principal
- Exercises judgment on prioritization when the CEO's and Regional MD's needs compete for time
- Assists Heads of Department with occasional travel arrangements, without letting this secondary support displace CEO/Regional MD priorities
- Manages the routing, tracking, and follow-up of contracts and documents requiring CEO/Regional MD signature, ensuring nothing stalls or gets missed
2. Decision Readiness
- Delivers pre-reads and briefing materials ahead of meetings as standard practice
- Anticipates information gaps before they become a liability in leadership, client, or government-facing settings
- As familiarity and trust develop over time, flags emerging issues, friction points, or shifts in team sentiment to the CEO or Regional MD, without taking on the authority to act on them directly
3. Workplace Continuity
- Resolves facilities issues (IT infra, access, environment) within SLA
- Maintains a zero-lapse standard on safety and compliance (fire safety, access control, insurance, licensing)
- Identifies and drives improvements to administrative processes (e.g. filing, procurement requests, travel booking workflows) to reduce friction for the wider team
4. Vendor & Cost Stewardship
- Owns facilities opex against budget, with variance as a signal to act on
- Proactively reviews and renegotiates vendor contracts annually for cost or service improvement
5. Stakeholder Experience
- Owns the client/partner visit experience end to end
- Handles ad hoc requests from Heads of Department without letting this secondary support crowd out CEO/Regional MD priorities
- Provides additional manpower support to Marketing for hosting events on an as-needed basis
- Coordinates with event specialists to ensure logistics are fully handled for visitor and delegation visits
About you
To be successful you will need to bring along:
Qualifications and experience, skills and behaviours
- Diploma or Degree in Business Administration, Office Management, or related field
- 5+ years of experience in a combined EA/PA and office/facilities management role
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools
- Comfortable managing competing priorities across two principals and occasional department-level requests
- Calm under pressure, comfortable owning ambiguous problems end to end
- Strong judgment and organizational trust sufficient to flag early signals to senior leadership
- Familiarity with government, defense, or enterprise B2B context (preferred)
Discover how our values shape our impact, your journey begins with one click here: Our people
For further details or if you have any questions, please contact our Talent Acquisition team by mail at [email protected] (Ms Fionn Yee)
Please note that Esri Singapore does not accept unsolicited resumes from recruiters or employment agencies.
Similar roles
Governance Advisor
Western Bay of Plenty District Council·Tauranga, New Zealand
Come and make a difference with us At Western Bay of Plenty District Council, everything we do is about making the everyday better — and helping our communities thrive, now and into the future. Western Bay is a District undergoing significant growth and transformation. From planning for future communities to delivering the infrastructure that supports them, we’re focused on getting…
- Full-time
- Skilled Migrant (Residence) — PR, points-based, no single employer
Founder’s Associate - Creative Projects (m/w/d)
Beam AI·Germany
ABOUT BEAM We are creating the OS for organizations to become Self-Evolving Intelligence Systems. Our platform helps organizations automate complex workflows using self-learning AI agents that continuously improve through real-world usage. From fast-growing startups to Fortune 500 companies, we help teams move beyond experimentation and deploy AI that delivers measurable business outcomes. We’re working toward a future where AI doesn’t…
- Hybrid
- Full-time
- Blue Card — tied; settle 21–33mo
Executive Assistant (Bilingual - French & Dutch)
Rightangled·Amsterdam, Netherlands
SIBIE LTD Holding Group Sibie Ltd is a healthcare group. We are an innovative company rapidly expanding our services to all of the UK, Europe, the USA, and the Gulf region. We are a preferred partner for several leading healthcare organisations due to the high quality of our products and services. Role Overview: We are seeking a Senior Executive Assistant…
- Full-time
- Highly Skilled Migrant — sponsor-tied, fast settlement
Account Executive, Mid-Market, Mandarin Speaking (Singapore)
Figma·Singapore
Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere…
- Full-time
- Tech.Pass — self-sponsored, 2-yr
Allrounder (m/w/d) für Backoffice & Administration
Cleanfix GmbH·Langenselbold, Germany
Du bist ein Organisationstalent, denkst gerne mit und fühlst dich in einem vielseitigen Aufgabenbereich wohler als in einer klassischen Sachbearbeitungsstelle? Bei uns erwartet dich eine abwechslungsreiche Allroundposition: Du ergänzt unser bestehendes Innendienstteam, unterstützt bei kaufmännischen und administrativen Aufgaben, bereitest Informationen auf und sorgst dafür, dass offene Vorgänge und wichtige Dokumente nicht aus dem Blick geraten. Cleanfix entwickelt und produziert seit…
- On-site
- Full-time
- Blue Card — tied; settle 21–33mo
Sales Development Representative, Singapore
Rubrik Job Board·Singapore
Sales Development Representative, Singapore Location: Singapore About Team & About Role: Rubrik’s Sales organization is a united group of elite cross-functional sales professionals that help companies & government entities achieve resilience against cyberattacks, malicious insiders, and operational disruptions. We offer continuous professional growth and opportunity through our world-class sales enablement program. Our One Rubrik selling approach provides all the resources…
- Full-time
- Tech.Pass — self-sponsored, 2-yr
Mitarbeiter/in Lohnbuchhaltung & Personalwesen (m/w/d)
Macis GmbH·Leipzig, Germany
Zahlen im Griff. Menschen im Blick. Im Macis dreht sich vieles um gutes Essen, ehrliches Handwerk und Menschen, die mit Leidenschaft bei der Sache sind. Damit hinter den Kulissen genauso viel Sorgfalt steckt wie in unserem Markt, unserer Bäckerei und unserem Restaurant, suchen wir dich für unsere Lohnbuchhaltung und das Personalwesen. Du magst es, wenn Zahlen stimmen, Unterlagen vollständig sind…
- On-site
- Full-time
- Blue Card — tied; settle 21–33mo
Project Administrator
Control Risks·New Delhi, India
Role purpose As an Administrator – Operational Excellence, your role is to ensure the accurate and efficient execution of repeatable project administration activities across Operational Excellence. This position is ideal for individuals who take pride in administrative accuracy, structured follow-up and process discipline, supporting work that is critical to clean project data and reliable WIP. You will support the team…
- Hybrid
- Full-time
