Infrastructure & Projects Administrator

Ko wai mātou – About us

Kia ora. We're Foodies. You know New World, PAK'nSAVE and Four Square right? That's us!

With 300+ stores and over 24,000 Foodies across Te Ika-a-Māui, our North Island Co-op has the privilege of helping New Zealanders get more out of life. Locally owned, we reflect the communities we serve, and we celebrate our people, our taonga, every day for being uniquely them. Thousands of customers rely on us daily, and behind the scenes our Infrastructure and Engineering teams help keep our critical facilities, systems and projects running smoothly so our stores, distribution centres and support offices can continue delivering for our communities.

Te Tūranga – About the role

As our Infrastructure & Projects Administrator, you'll provide critical administrative, procurement and financial support to the Infrastructure team, helping ensure projects are delivered efficiently, costs are accurately tracked, and suppliers are supported throughout the project lifecycle. Working closely with Project Managers, Finance, Engineering and external vendors, you'll play a key role in keeping our infrastructure projects organised and running smoothly.

You'll also:

• Support project purchasing activities, including purchase orders, CAPEX documentation, invoice processing and project close-out activities.
• Maintain accurate procurement, project and financial records while tracking budgets, commitments and spend.
• Coordinate supplier onboarding and vendor set-up processes to enable efficient procurement and payment.
• Prepare and maintain SAP reports, project tracking information and financial administration documentation.
• Work collaboratively with internal stakeholders and external suppliers to resolve queries and support project delivery.

Ngā painga – What we offer

We're committed to providing awesome experiences for our people, including offering a range of benefits:

• Free carparking, including EV charging facilities.
• Southern Cross health insurance
• Onsite café with subsidised meals, mini mart, and 5% discount at our retail stores.
• Flexible working arrangements, including the opportunity to work from home 2-3 days per week in this role, birthday leave and long service leave.
• Ongoing learning and development opportunities, social network groups (our Tribes) and wellbeing initiatives.

He kōrero mōu – About you

You'll be an organised and detail-focused administrator who enjoys working across procurement, finance and project support activities. You will thrive in a collaborative environment, be comfortable managing multiple priorities and have a passion for accuracy and continuous improvement.

We're looking for:

• 3+ years' experience in administration, project coordination, procurement support, financial administration or a related role.
• Strong Microsoft Office skills, particularly Excel, with experience working in SAP or similar ERP systems.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships across teams and with vendors.
• Strong attention to detail, organisational skills and the ability to manage competing priorities.
• Experience within a supply chain, logistics, infrastructure, construction or engineering environment would be highly advantageous.

We're interested in your diverse experiences, your strengths and how adaptable you are to learn and grow. If you don't meet every requirement, but feel this role could be for you, we'd still love to hear from you!

Experience awesome. Achieve awesome. Be awesomely you.

We're proud to have a focus on Diversity & Inclusion here at Foodies and welcome courageous behaviour, encourage togetherness, and inspire our people to be their best selves in our Foodies whānau.

We encourage you to apply with all your awesomeness and welcome your diverse background, including any disability, additional health and mental health needs, and/or neurodiversity.

If you require further information or reasonable accommodations to our recruitment process, please reach out to [email protected] so we can support you to freely participate equitably in our recruitment and selection process.

Don't 'cart' around – apply now!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.