Accounts Payable Clerk (Credit Cards)
Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada.
As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Payable Clerk to work as part of our Finance team in our Abbotsford Office.
Position Overview
Reporting to the Controller, this position is responsible for processing account payable transactions with a focus on credit card invoices/receipts and processing credit card reconciliation.
Accounts Payable Processing:
- Download credit card transactions and identify outstanding transactions with no receipt/invoice.
- Enter high volume of credit card invoices/receipts accurately and efficiently.
- Contact credit card holders for coding and/or invoice backup.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Attach image of invoice or receipt to transaction within Spectrum (ERP software)
- Responsible for the credit card reconciliation by card within Spectrum.
- If applicable, perform accurate and timely invoice accrual reports for month-end processing.
Other responsibilities:
- Assist the Accounts Payable Specialist when credit card transactions are up-to-date.
- This may include the following:
- Reconciling monthly statements and related transactions.
- Downloading AP Invoices from the AP email inbox.
- Posting hotel invoices to jobs
- Enter AP Invoices against Purchase Orders and routing for approval.
- Ad hoc work as assigned by the manager.
- Backup receptionist when needed.
- This may include the following:
- Provide reception coverage, including greeting visitors and managing phone inquiries
- Coordinate travel arrangements for management and field crew
- Processing incoming and outgoing mail and courier shipments
- Manage office and refreshment supply inventory and ordering
- May help to organize internal office events and functions
- Provide cross-functional administrative and data entry support for all departments, including AP downloads and project deliverables.
- Offers administrative support as required by company needs.
Skills Set
- Proficient in MS Office: Excel and Adobe
- Previous Accounts Payable experience
- PC proficiency
- Data entry skills
- Working knowledge of PST and how it is applied across different provinces
- Be comfortable with a paperless AP environment
- Be comfortable working with multiple computer monitors
- Detail oriented, analytical, thorough
- Highly organized
- Experience working in a multi-company, cost center (profit centre) environment
- Maintain respectful Vendor relationships
- General math skills
- Strong “can do” attitude and approach to responsibilities
- Ability to work independently and with all levels of staff within the company
Qualifications
- Comfortable working in Excel (pivot tables)
- Diploma in Accounting or comparable accounting experience
- Knowledge of Adobe (splitting files, stamping, editing, adding images)
- 1+ years’ experience in a similar role and high volume (data entry/invoicing) environment
- 1+ years’ experience in the construction/utility industry or project-based company is an asset
- Experience with following purchase orders, subcontract progress billing
- Education and/or Training in document controls, asset
- Prior experience with Spectrum accounting software (asset)
Arctic Arrow offers a competitive compensation and benefits package for the right individual.
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
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