Event Coordinator
We are looking for an exceptional Events Coordinator to become a key part of our growing team. This is a hands-on role that combines executive support with luxury event production, working directly alongside the Director to deliver high-profile events from concept through to execution.
A major focus of the role will be 1970 – The Dominican Republic Superyacht Rendezvous, an invitation-only luxury event bringing together superyacht owners, charter guests, partners and industry leaders for four nights and 3 days of world-class experiences, championship golf and exceptional Caribbean hospitality.
You'll help coordinate every element of the event—from luxury guest experiences and supplier management to logistics, timelines and on-site delivery—while also supporting the day-to-day operations of the business.
This is an opportunity for someone who enjoys taking ownership, solving problems and turning ambitious ideas into seamless experiences.
Key Responsibilities
Executive & Business Support
- Support the Director with day-to-day administrative and operational tasks.
- Manage calendars
- Prepare presentations, proposals and event documentation.
- Track project timelines and ensure deadlines are met.
- Coordinate internal communications and follow up on actions.
Event Planning & Coordination
- Coordinate the planning and delivery of company events throughout the year.
- Lead the organisation of event logistics, schedules and production plans.
- Manage supplier communications, quotations and contracts.
- Coordinate venues, catering, entertainment, branding and production.
- Maintain detailed project plans and event checklists.
1970 – The Dominican Republic Superyacht Rendezvous
You'll play a central role in bringing this flagship event to life by helping coordinate experiences such as:
- Exclusive evening events, including gala dinners and yacht parties.
- Destination experiences across the Dominican Republic.
- Guest itineraries and personalised schedules.
- Sponsor activations and partner deliverables.
- On-site event operations and guest management.
Skills & Experience
*You must be able to start immediately*
- Exceptionally organised with outstanding attention to detail.
- Comfortable managing multiple priorities simultaneously.
- A confident communicator with excellent written and verbal English.
- Experienced in event planning or project coordination.
- Proactive and able to work independently.
- Calm under pressure and solutions-focused.
- Confident using Microsoft Office and Google Workspace.
- Willing to travel internationally when required.
Desirable
- Experience in luxury events, hospitality or the superyacht industry.
- Experience coordinating VIP guests or high-net-worth clients.
- Familiarity with event management platforms and project management tools.
- Social media or content coordination experience.
Travel
This role includes international travel, particularly to:
- Dominican Republic (event planning and on-site delivery)
- Monaco Yacht Show
- Other international events as required.
What We Offer
- International travel and unique behind-the-scenes experiences.
- Significant responsibility and room for career growth.
- The chance to create extraordinary experiences for some of the world's most discerning guests.
- £30,000-40,000
- Hybrid working.
- International travel opportunities.
- Exposure to world-leading luxury brands and industry professionals.
- Hands-on experience across commercial growth, luxury events and business development.
- A unique opportunity to build your career within the luxury and superyacht industries.
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